Confirmation

On receipt of your deposit we will acknowledge your booking with

confirmation. This will be your acknowledgement of your booking and

should be presented as you arrive on site to unload.

Passes

Due to increased security, MDS Shows Ltd will be issuing all Traders

and Exhibitors with an Exhibitor pass/ wristband for every person. A

maximum of 2 exhibitor passes will be issued per stand with additional

passes available at £10 each. Please make sure that your order the

correct number of passes you require on the booking form as you will

not be allowed access into the showground without a pass. Passes will

be emailed 1 month before show date.

Camping

Where space allows, camping for Exhibitors will be behind the trade

stands, for smaller stands there will be a designated camping area.

No camping units unless integral to the stand will be allowed onto the

showground.

Cancellations

All cancellations must be in writing. If you cancel a show, for whatever

reason, within four weeks of the show date 50% of the balance will be

payable. If the cancellation is received within two weeks of the show

date, the full balance is required. MDS will not be liable to any exhibitor

for any claim for compensation or refund in the event of any show being

cancelled or disrupted due to bad weather, major incident, civil unrest

or any other cause beyond the organisers control.

Unloading and Set Up

Instructions will be emailed.

Trading Hours and Vehicle Movement

Trading hours are from 9.30am to 5.00pm and there will be NO vehicle

movement allowed on the showground between 8.30am and 5.30pm on

show days on the showground. Stall holders arriving after 8.30am on

show days will be required to unload by hand from the car park. Any

traders/exhibitors breaking down stands before 5.30pm WILL NOT BE

INVITED BACK FOR FUTURE SHOWS.

Reinstatement

It is the responsibility of each individual stallholder to reinstate the area

of their stand to its original condition. No items are to be attached or

stuck to any marquee, walling or barrier without the permission of MDS.

Trailers and Equipment

It is the exhibitor’s responsibility to ensure that all trailers/ equipment

using the supply comply with the latest HSE Regulations and are tested

and fit for purpose.

Marquees and Gazebos

For all outdoor stands gazebos should be commercial types or heavy

duty for Health and Safety reasons.

Site Clearance

It is each stallholder’s responsibility to clear the rubbish from their

stand at the end of the show, placing all bags in the skips on site.

Chemical Toilet Waste

Do not empty this waste in the toilets on-site. Empty when and where

directed by MDS.

Use of Electrical Supply

MDS will provide access to a single phase supply when included, ordered

and paid for. All trade/ exhibitors must supply tested and labelled 50m

16amp cable with a ‘C’ Form plug and socket (blue). Your cable will be

plugged into the nearest supply by a qualified electrician. Any problems

with your supply due to overloading or tripping of supply may lead to

the supply being disconnected. If this occurs there will be NO refunds.

If the supply is interrupted, MDS will not be held liable for economic or

consequential loss resulting from negligence or how so ever caused.

Please contact us if you require a larger amp supply.

Use of Generators

THE USE OF GENERATORS IS STRICTLY FORBIDDEN. All electricity

requirements must be ordered from MDS.

Catering

The sale of all refreshments will be strictly limited to those authorised

by MDS.

Electrical Equipment

It is a condition of your booking that ALL the electrical equipment you

wish to connect to the show supply is inspected and tested to the current

Institute of Electrical Engineers (IEE) Wiring Regulations. Each piece of

equipment must have a sticker denoting the date of test (remember all

equipment should be tested at least once a year, so the sticker should

not be older than 12 months).

Gas Appliances

Gas appliances are only to be used following permission by MDS. ALL

appliances must have current CORGI tested certificate.

Electrical Kettle, Fans and Heaters

The use of electric kettles, fans or heaters is not permitted on the marquee

and stand lighting circuits, whatever the reason or temperature.

Leafleting

All Exhibitors should promote and sell their services within their trade

stand. NO Leafleting at all is permitted on the showground without prior

permission by MDS.

Insurance

MDS Shows carry comprehensive Public Liability Insurance to cover

claims for which we are legally liable. We expect all exhibitors to have

the necessary Public Liability insurance for shows and would strongly

advise them to also insure themselves for fire and theft, damage and

cancellation.

Responsibility of Exhibitors

Exhibitors are responsible for the safety (including fire precautions) of

their stands. The exhibitor shall assume full responsibility for any article

of any kind, exhibited by them, including liability for all claims arising

out of the handling of exhibits and the conduct of their stand generally.

The exhibitor shall indemnify MDS Shows against all claims, damages

or expenses arising in any way out of the presence of the exhibitor, his

staff or his exhibits at the Event. Acceptance of these provisions shall be

condition of entry.

Disclaimer of Liability

MDS Shows Ltd shall not in any way unless legally liable, be responsible

for: Any claim for compensation or otherwise in regard to the holding

of or for anything arising out of or in any connection with the event.

Any accident that may occur or for the death, injury, disease or loss

arising. Any loss or damage whatsoever arising from the abandonment,

cancellation of any show, and any such eventuality.